Number Of Pay Applications, Agreements, Contracts OK’d By BOW
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David Slone-dslone@timesuniononline.com
A number of agreements, contracts and pay applications were unanimously approved by the Warsaw Board of Works on Friday.
Assistant to the Mayor Staci Young brought an order form from Google Workspace. She said the city is currently using Keysweep, but Google is retiring that product soon. Google notified the city in 2020 that the city would have to move to its new product.
“With that product came an increase. We were paying $12 per user (per month), and this new product is retail priced at $18 per user per month,” she said.
Young went back to Google and said there was no way the city could do that. Budgets are locked in for the next year and the price increase was significant to the city. Over the course of a couple months, Young worked with Google and the city was offered a 35% discount, locked in for three years.
“And that actually drops us below what we previously were paying for their old product. So, this would put us at $11.70 per user per month, locked in for three years on their new platform,” she said.
The order form is written for 154 licenses, which is where Young said the city is at today. If the city adds users, those will be pro-rated based on the pricing approved in the order form.
“So we’re locked into that pricing for new licenses over that three years as well,” she said.
It’s not a formal agreement, Young told the Board of Works, but being that it is a large expenditure and a major service to the city, she said they wanted to bring it to the Board of Works for formal approval.
Warsaw Mayor Joe Thallemer told Young, “Good work, Staci. You got the price cheaper than it was. You can’t complain about that.”
The Board unanimously approved it.
In other business, the Board of Works approved:
• A pay application for $6,831.16 from Structurepoint for the ongoing engineering for the Anchorage Road project. It is an 80/20 Indiana Department of Transportation funded project, which means the city will pay out 100% but get reimbursed 80% from INDOT, Warsaw Community Economic and Development Director Jeremy Skinner said.
• A pay application for $10,112.92 from Structurepoint for right-of-way acquisition services for the Anchorage Road project. It’s also part of the 80/20 INDOT funded project.
“We currently have, I believe, around 10 accepted right-of-way offers that might come before you at the next Board of Works or the following one as we start to purchase that right-of-way over the next six months,” Skinner said.
• A pay application for $14,945.48 from Structurepoint for right-of-way acquisition services for the Anchorage Road project. It’s part of the 80/20 INDOT funded project.
• A memorandum of understanding for 2022-24 between the city and county for snow plowing, ice control and pothole patching. Street Superintendent Dustin Dillon said it’s the same agreement they had last year.
• The annual lake association agreements between the city and Pike Lake Preservation Association, Center Lake Preservation Association and the Winona Lake Preservation Association as requested by Warsaw Parks and Recreation Director Larry Plummer. The $2,500 to each lake association are to be used to enhance the well-being of the lakes through preservation, conservation and maintenance, he said.
• The annual contract between the city and Wayne Township for the use of the Warsaw parks and recreational activities by township residents. Plummer said he asked the Wayne Township Board for $2,000 more in 2022 than 2021, and it was approved, for a total of $77,000.
• Two contracts for Art in the Park on May 6 at the Firemen’s Building, as requested by Warsaw Parks Recreation Director Stephanie Schaefer. The first one is for $350 with Terry Armstrong to teach a watercolor painting class, and the second is for $200 with Macra-made by Kait for an instructor to teach a macrame class.
• Two contracts for Daddy’s Little Sweetheart Dance at Center Lake Pavilion Feb. 4-5, which is 6 to 8 p.m. each night. The first contract is for $9.55 per peron, not to exceed a total of $2,865, with Nelson’s to provide catering. The second contract is for $250 for Derek Tenney to provide DJ services both nights.
Schaefer said there were only 40 tickets left as of the Board of Works meeting Friday.
• To accept a $1,500 grant from Kosciusko County REMC Operation Round-Up to support the 2022 Family Carnival, as requested by Schaefer.
• To accept a $6,400 reimburseable grant from the U.S. Department of Justice Bulletproof Vest Partnership grant to pay for half of the cost of 11 bulletproof vests for the Warsaw Police Department, as requested by Chief Scott Whitaker. Total cost of the vests is $12,800.
• The 2022 employment agreement with Code Hearing Administrative Law Judge Tom Earhart. City Planner Justin Taylor said it was a “carbon copy” of the agreement for 2021.
For his services, the city will pay him $900 for each hearing session. The city will schedule and pay the hearing officer for a minimum of nine hearing sessions in calendar year 2022, according to a copy of the agreement.
